For truck owners and operators intending on filing Form 2290 (Heavy Highway Vehicle Use Tax), an Employer Identification Number (EIN) is a prerequisite. The IRS will not accept your 2290 filing if you do not submit an EIN. A social security number will not suffice. In this post, we will outline the application process for an EIN so that you avoid any hitches when filing your forms.

What is an EIN and Why Do You Need It?

An employer identification number (EIN) is a unique number assigned to your business by the IRS to distinguish it for taxation purposes. This essentially makes businesses large or small, sole proprietorships, LLCs, or corporations have their very own Social Security Number. If you are operating heavy highway vehicles, you will require an EIN to file Form 2290. An EIN helps The IRS track your tax payments, filings, and overall business transactions.

How to Get an EIN Online

The most straightforward and convenient method to get an EIN number is via the IRS EIN Assistant found on the IRS website. It is free of charge and takes only a couple of minutes to complete. Basic information is required: official name of the applicant, type of business, and the purpose for applying (in this case, “compliance with IRS withholding regulation” is just fine for Form 2290). After completing the application, the EIN can be obtained straight away.

Other Options to Get an EIN

If you choose not to go online, you can apply for an EIN using Form SS-4 either via fax or postal mail to the IRS. Unfortunately, these options take longer, with four business days for faxes and up to four weeks for mailed forms. If you are located outside the U.S. and do not have a legal residence or primary business address in the U.S., you can apply for the number through the IRS international EIN line.

Guidelines for Easy EIN Application Process

Confirm that the details of your business correspond with the records at the IRS. The IRS has set certain restrictions pertaining to the issuance of EIN orders. They hold that any business which is formed online must wait an entire day before applying for an EIN. Do not file SSN’s for Form 2290 as it will result in denial of application. Make sure to file applications online if you requiring same-day approvals. Retrieve the EIN before filing 2290 as it’s considered a prerequisite during tax reporting. Failing to present the numbers means having an invalid tax declaration which consequently blocks the functioning of a vehicle and activities associated with it, irrespective of whether they are commercial. Getting an EIN is hassle free, without incurring any costs. It takes little time to complete. That said, last minute arrangements are not ideal. Only once the EIN is issued is it possible to submit Form 2290, which ensures compliance with tax obligations for the business.

Note: For more information, visit IRS website