Heavy vehicle owners and operators like truck drivers are required to e-file Form 2290 as part of the process for paying their Heavy Vehicle Use Tax or HVUT, This process basically is like any tax filing so it has to be expected that there will be a few inconveniences which are mostly rejected e-filings that occur from time to time. To explain the point more clearly, it is imperative to understand why for example Form 2290 can be rejected and what particular steps have to be followed to resubmit it successfully so that this time, it stays accepted. To further clarify this focus, we will speak about rejections and resubmissions and all of this is aimed at making the process of your filing more efficient.

What is Form 2290 and Why is It Important?

Trucks, for example, whose gross weight is 55000 pounds or more use Heavy Vehicle Use Tax (HVUT) Form 2290, This HVUT is only for vehicles which weights equal to or more than fifty-five thousand pounds. This tax in simple terms means that it is imposed on vehicles that are driven over public highways of USA. In the USA, form 2290 has to be completed once every year and owners are expected to do this every last month that relates back to when they first used the vehicle during the tax period.

Form 2290s are submitted electronically to the IRS as this method is quicker and more convenient. However, it is not uncommon for some filings to be rejected and it is important to know how to deal with such rejections in order to avoid penalties and be compliant.

Resolution of a Few Situations that Led to the Rejection of Form 2290

To deal with the rejection of filing, it is worthwhile to first note a couple of common causes for rejections of Form 2290. Here are a couple of the main ones:

Missing or Incorrect EIN:

A common error committed by many people is placing an incorrect EIN or sometimes even failing to place an EIN at all. The Form 2290 must be completed with a valid EIN since it is a requirement issued by IRS. An SSN is not an appropriate alternative for this case.

Mistakes on VIN and Vehicle Identification:

Errors such as incorrect submissions of the VIN/s, details such as vehicle make and model will warrant disapproval by the IRS for noncompliance. However, it is important to ensure that the VIN is verified correctly to avoid such instances from occurring.

Taxable Gross Weight Mistakes

Taxable gross weight is pretty straightforward. It is the weight of your vehicle as well as the load it hauls. Mistakes on the Gross Weight will be removed by the IRS because the calculation depends directly upon your tax liability, and it is part of its jurisdiction.

Delinquent Filling or Payment:

The IRS may possibly deny a submission because it has been made after the tax years filing deadlines especially when there is no payment or there is still due amount to be settled. It is wise to make sure that your struggling with submission problems by filing in time.

Errors in the System:

There is a likelihood that the rejection has not been brought about by any errors that you may have made, but by the electronic filing system. In this situation, the support team of the software provider should be contacted for assistance.

What Steps to Follow After Your Form 2290 Filing Is Rejected

Your Form 2290 has been turned down, and it’s understandable to feel disturbed. However, you shouldn’t worry, and instead follow this procedure as designed to assist you with such problems:

Look At The Reasons Provided For The Rejection Notice

Whenever there is a circumstance where your Form 2290 is rejected, the IRS has to issue you with a notice stating the basis for the disapproval. If you filed online, this is usually sent by email, or in most cases, a notice will be on the internet site where you did your e-filing. Always consider the explanation appearing on the notice as such indicates chances of the wrong being made.

Eliminate The Problems Established In The Notice

The next step is to take actions which would eliminate the problems that have been established in the notice. Below, you will find the most common made mistakes.

• For EIN Problems: You must have made a mistake while filling the EIN, Therefore make sure that the EIN is appropriately entered when filing this form. Do not forget that you can apply for an EIN on the IRS website if you don’t have one.
• For VIN Problems: Ensure the VIN you are entering is the one that is registered for that specific vehicle. The VIN can be found on the titles of your vehicles or registration papers.
• For Taxable Gross Weight Mistakes: Taxable gross weight, which is the weight of all loads or carrying equipment, up to the load or truck should be entered by the owner of the vehicle as the maximum weight of the vehicle.
• Hunted For Penalties for Late Filing or Payment: When the deadline has already been missed, it is good practice to submit the forms as soon as possible. It is advisable to attach any such fines applicable and interest wherever it may apply

Go Ahead And Resubmit Form 2290 Again

After all this, when the mistakes have been fixed, it is time to resubmit your Form 2290 for the second time. Depending on the e-filing services offered to you, this means either altering the particulars of the submission, and filing it again, or coming up with a new submission. Most e-filing systems provide templates that make the process of e-filing less tedious and time-consuming.

Before resubmitting, it is vital to check that all information is accurate to prevent yet another turn-down. When you are not very certain about various particulars, it is generally best to get the services of a tax agent or an IRS-certified e-filing service with assistance.

Be Persistent On Tracking The Resubmission For Time Updates And Other Changes

Even after the resubmission of forms, the next step involves looking at the particular form’s status with the intent of determining whether it has been won over by the IRS. Approvals tend to take quite a long time, so in these cases, your e-filing service is where you should seek for notifications of approval. Other troubles will normally be resolved by the service or the IRS in no time.

What to Do If Your Form 2290 Is Still Rejected?

Form 2290 can be utilized in addition to the aforementioned procedures even after making the necessary corrections on it. In such cases, proceed as follows:

• Examine System Issues: In certain instances, the failure could arise from the IRS itself or from an interstice of proficiency in e-filing software. You should get in touch with your software company or the IRS to help out.
• Contact a Tax Specialist: If the Form continues issuing rejection notices even after the attempts, this stage requires that contact be made to CPA or tax professionals that are already in the trucking and fleet management business. They are equipped with the appropriate knowledge and expertise to assist in resolving difficult issues and completing the tax submission that meets the requirements of the IRS.
• Try Hard Copy Submissions: In case your problems with the electronic filing continue, it would be mandatory to submit Form 2290 using hardcopy. Although, this is a lengthier procedure, it is at times unavoidable especially when e-filing problems can’t be solved within the required time.

The process of e-filing Form 2290 is simply a walk in the park but there might be rejections now and then. One might submit an incorrect ein number along with vehicle information and even technical problems. Knowing the reasons of why some filings are rejected and what needs to be done in case a refile is required, helps to ease the process. Do have in mind that there are no penalties for late filings or incorrect ones which is why one should always verify information before submitting it. And if none of these work, make sure to get in touch with an expert for additional help.

Note: For more information, visit IRS website